Manage Email From Different Accounts Using Gmail


Do you have more than one email address? Do you have a Gmail account? It can be a pain to have to log in to multiple email accounts just to keep up with the communications that are important to you. There is a solution to make checking your various email accounts a lot more convenient. You can check them all from within Gmail. In this post I am going to tell you a little more about it and how to set up a professional looking email address with your own domain name at a low cost.

Introduction to Gmail

Before getting into how to use Gmail to send and receive email from other accounts let’s take a closer look at it. Here is more information about it’s history, popularity, and features.


According to Wikipedia:

The public history of Gmail dates back to 2004. Gmail, a free, advertising-supported webmail service with support for Email clients, is a product from Google. Over its history, the Gmail interface has become integrated with many other products and services from the company, with basic integration as part of Google Account and specific integration points with services such as Google+, Google Calendar, Google Drive, Google Hangouts, YouTube, and Google Buzz. It has also been made available as part of G Suite. The Official Gmail Blog tracks the public history of Gmail from July 2007.

When first released to the public Gmail was available by invitation only. In time it became available to all.

  • Google announced it to the public and started trials in 2004.
  • In 2005 Google added more features and increased the mailbox size limit to 2 GB.
  • A mobile app was made available in 2006.
  • In 2007 Google integrated Google Docs and Sheets in Gmail. They also made IMAP available.
  • A to do list called Tasks was added in 2008. Support for PDF viewing was also added.
  • In 2009 Gmail came out of beta status.

At this point, according to Techjury Gmail has over a billion active monthly users, holds 20% of the email market share, and counts for 27% of all emails open. Long story short Gmail is massively popular.

Features of Gmail

There is good reason for the popularity of Google’s email service. They have managed to put together a free service (unless you want an address with your own custom domain) that is quick to sign up for, easy to use, and is power packed with featured.

  • A good spam filter.
  • A unique way to organize your inbox and labels to make finding and organizing the emails that are important to you easier.
  • A search feature to find the email that you want to work with.
  • The ability to snooze conversations.
  • Email scheduling.
  • Integration with Google calendar.
  • Integration with Google Keep.
  • Integration with Google Tasks.
  • Integration with Google Docs.
  • A large numbers of addons available.

The above list isn’t comprehensive. Gmail is feature packed.

How to Set Up Gmail to Send and Receive Personal Emails From Other Email Accounts

Enough of the Gmail crash course. Let’s get to what you have come here for. Here is a quick and easy guide on how to set up Gmail so you can send and receive emails from other accounts from within Gmail itself. Keep in mind that some accounts, like Protonmail for example, won’t work with Gmail in this way. Also, if want to set up an email account that uses your personal domain (for example I have a harveysuddarth@techmarksthespot.com address) and manage it from Gmail, instructions for that will be covered later in this post.

  1. Log in to your Gmail account and click “Settings”.
  2. In the menu click “Settings”.
  3. Click the “Accounts and Import” tab.
  4. Click “Add another email address”.
  5. Fill in your name and the email address you are adding. Make sure there is a check mark by “Treat as an alias.” Click “Next Step”.
  6. Fill in the password of the email address that you are adding. Click “Add Account”.
  7. Enter the code that was sent to the email address that you just added. Click “Verify”.

Now you can send and receive emails from different accounts from within Gmail.

Let’s send out some emails.

To Reply to Emails

  1. Click “Reply”.
  2. Choose on the email address that you are replying to.
  3. Click the down arrow next to the email address that you are replying to.
  4. Choose the email address that you want to use.

To Compose Emails

  1. Click “Compose”.
  2. Click the dropdown in the “From” field.
  3. Choose the email address that you want to send the email from.

To Forward Emails

  1. Click the three dots to open the menu and click “Forward”.
  2. Click the dropdown in the “From” field.
  3. Choose the email address that you want to forward the email from.

It’s that simple. Now you can send and receive emails from your various accounts all from within Gmail.

How to Set Up Custom Domain Addresses in Gmail to Send and Receive Professional Emails

Do you wan a professional looking email address with your own domain name that you can manage in Gmail? Here is an easy and cheap way to set it up. How much does it cost? Only $6.00 per user per month.

  1. Go to the G Suite site.
  2. Click the “Get Started” button.
  3. Enter your brand, website, or business name and choose the number of employees. Then click “Continue”.
  4. Enter your contact info and click “CONTINUE”.
  5. Choose if you already have a domain or need one.
  6. From there just continue following the prompts depending on the choices you made.
  7. When your new email address with your own domain is all set up log in to your Gmail account and click your picture in the upper right corner of the window and choose “Add another account”.
  8. Enter the email address and click “Next”.
  9. Enter the password and click “Next”.
  10. Follow any further prompts to finish up.
  11. Back in your Gmail account click your picture in the upper right corner again. Then just click the account that you want to check and send emails from.

Now you know a little more about Gmail, can use email addresses from other email services within Gmail itself, and know how to set up a professional looking email address with your own domain name at a low price. Email should be convenient and easy. With a Gmail account and the information in this guide you should be able to save some time. You can set up other email accounts to do the same thing if you use Outlook.com, Yahoo, or something else. Some options in the settings may just be set up a little differently. If you need help just email Tech Marks The Spot at harveysuddarth@techmarksthespot.com or post your question on Twitter with the hashtag #MakeMyTechEasier.

Email is still an important part of all of our lives. What email provider do you use?

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